Fall Transition FAQs for Staff

Posted: Jun 7, 2021 10:28 AM   |  Updated: Aug 26, 2021 2:55 PM

This page has been created to address staff questions about fall on campus. It will be updated regularly. 

Who will be working on campus this fall?

This fall, we will prioritize work from campus for staff who are needed to support increased student activity, with other staff continuing to work from home or a blend of on-campus and remote work based on operational needs.

The COVID-19 Advisory Committee has developed principles that will be used by business units to make decisions about staff work location for the fall term.

Talk to your supervisor if you have questions about your working arrangement this fall. Work continues on broader principles and guidelines to help make decisions on the future of work at NAIT longer term.

Every staff member requires approval to be on campus. If you aren’t scheduled by your supervisor to work on campus, discuss and coordinate your visit with your supervisor.

What if I’m required to work from campus this fall but have a medical need that requires me to continue working from home for a while longer?

We have a duty to accommodate staff with medical needs. If you require a medical accommodation, you will need to work through our HR accommodation process with your leader, human resources consultant and ability management.

What if I’m not required to work on campus in the fall, but prefer to for personal reasons?

If you would like to work from campus for personal reasons that are unrelated to a medical requirement, you will need to work with your leader and human resources consultant. This decision is ultimately up to the leader based on institutional and team needs.

If I am teaching both on campus and online, will I need to travel back and forth from campus to my home? Will there be a classroom I can deliver from?

Scheduling is working with programs to minimize the back and forth of instructors as much as possible. Instructors have a 2-hour window built into their schedule to ensure there is sufficient time to transition from campus to online teaching at home, if needed.

If an instructor has a specific scheduling need as part of a medical accommodation, that is supported by scheduling. For example, if the booking of a classroom space is part of what is required to support the accommodation, they work within our existing process to make those arrangements.

If instructors would prefer to teach their online courses from campus, they should discuss this request with their leader.

What if I am required to work from campus but don't feel safe?

This is an understandable concern, and one that can be addressed through a conversation between you and your supervisor.

Staff and students have been safely working and learning on campus throughout the pandemic.

We continue to prioritize the health and safety of the NAIT community as we welcome more people to our campuses, and we have multiple infection prevention measures to minimize the risk of exposure to COVID-19.   

We all have a role to play in maintaining a safe work and learning environment. 

Learn what we are doing to support a safe campus by visiting the Your Safety on Campus page and learn what actions you can take to minimize the risk of transmission by visiting the Coming to Campus Checklist page. 

Can we have events or meetings on campus this fall?

Events are permitted on campus in accordance with this guideline, which outlines the criteria for determining whether to proceed with an event during a communicable disease disruption. Leaders and staff should consult the criteria before planning events on- and off-campus and before contacting Conferences and Events, and should be mindful of current COVID-19 safety measures in place on campus.   

Please work with Central Conference and Events when planning for events both for on campus or virtual events as they will be able to help you plan and coordinate the event safely and within the guidelines.

Every staff member requires approval to be on campus. If you want to schedule meetings on campus, discuss and coordinate  with your supervisor.

Will we be able to work from home long-term, either part time or full time?

We know staff have many questions about longer-term work arrangements and what this means for their schedule, expectations of being on campus, implications for their NAIT office/ workstation and more.

Guidance around longer-term distributed work will be provided in the coming months to support leaders and business units in making decisions.

Post-pandemic, NAIT is supportive of a distributed work model, with more flexibility in work arrangements when operationally feasible, though planning for this transition is in the early stages. 

We do know that at this point, we won’t be approving out of country work arrangements, as there are many complex factors to consider (e.g., labour laws, taxation rules, etc.) However, we will be exploring full- and part-time out of province employment opportunities as part of this work.

Will NAIT continue to offer the stipend to staff who are working from home, either part time or full time?

The current work from home stipend will continue for fall 2021 for staff who are required to work from home more than 50% of the time. Staff who are working from campus the majority of the time will not receive the stipend. Leaders need to inform Human Resources as changes occur. The stipend comes from the budgets of each business unit.

When will class delivery decisions be made for winter term and beyond?

Our planning must continue to evolve as our external environment changes, and we do anticipate further revisions to schedules for winter term. We want to minimize disruption to students and staff and any adjustments to our current approach will be communicated as early as possible. Scheduling timelines and process for winter will be shared as soon as possible.

We are confident we will be able to have more programs get closer to their ideal method of delivery for the winter term. In the longer term, once COVID is no longer at the centre of our decision-making, we will determine the principles that will guide how we implement our future blended approach to education.

For questions about vaccinations, please visit our COVID-19 vaccine page.