COVID-19 Vaccine


Posted: Mar 24, 2021 1:17 PM   |  Updated: Oct 27, 2021 7:05 AM

Proof of vaccination or negative rapid test required to be on campus

NAIT Protective Services is operating structured rotating checks at campus entrances. Some service areas are also checking vaccination status. Please be prepared to show photo ID and proof of at least a first dose or negative test result.

Students and staff: The green NAIT vaccine QR code, which can be shown or printed from the  NAIT Alert app, is the only acceptable proof of vaccination or a negative rapid test result. 

Visitors can show a paper or electronic vaccination record or proof of a privately paid COVID-19 PCR or rapid test completed within the previous 72 hours.  

NAIT’s vaccine policy 

NAIT is committed to protecting the health and safety of community members, which is why we have introduced vaccine requirements. Vaccination against COVID-19 is the single most effective public heath measure to reduce the spread of COVID-19.

As of November 8, everyone coming to a NAIT campus or property will need to be fully vaccinated or have an approved accommodation. These efforts align with the current provincial public health guidance and help minimize the risk of exposure to COVID-19 on our campuses. 

Important dates 

  • After October 8: Proof of at least a first vaccine dose, or of a negative COVID-19 rapid test result, is required to be on any NAIT campus. 
  • October 24: Last day to receive your second dose to meet the November 8 vaccine requirements. 
  • November 1 to 7: Must be fully vaccinated or provide proof of a negative rapid test to be on campus. 
  • November 8: NAIT’s vaccine policy goes into effect. Must be fully vaccinated or have an approved accommodation to be on campus.
  • December 8: Deadline for all staff, regardless of work location, to provide proof of a second vaccine dose or have an approved accommodation.  
  • January 2, 2022: All staff are required to be fully vaccinated or have an approved accommodation. 

Staff and students, your proof of vaccination or negative test result must be confirmed by NAIT's Vaccine Verification team through our verification process before you come to campus. Please allow time for our teams to verify your documents. Proof of a negative test result must be uploaded by noon the day before you plan to be on campus or by noon Friday for weekend courses. Read below for more information on submitting proof of vaccination or negative test result.

On this page, you will find information and links related to: 

What it means to be fully vaccinated 

NAIT’s vaccination policy and procedures comes into effect on November 8, 2021. Campus community members are considered fully vaccinated once they have 

  • proof of having received two doses of a  World Health Organization approved COVID-19 vaccine in a two-dose vaccine series or one dose in a one-dose vaccine series; and 
  • had 14 days elapse since the date on which the person received the second dose of the World Health Organization approved COVID-19 vaccine of a two-dose series or one dose of the vaccine in a one-dose vaccine series. 

You can visit the Government of Alberta’s vaccine page for more information about the safety and effectiveness of COVID-19 vaccines and to book an appointment. 

Vaccination requirements and deadlines 

View the tabs below for more information on each vaccination requirement and deadline. 

October 8 – first dose or negative test result required

Proof of vaccination program in effect as we work toward full implementation of our vaccine policy on November 8. 

This means after October 8 those coming to campus must  

  •  show proof of a negative test result (tests must be privately paid COVID-19 PCR or rapid tests completed within the previous 72 hours; tests from Alberta Health Services or Alberta Precision Laboratories will not be accepted); or  

  • demonstrate an approved accommodation from NAIT and compliance with any terms of that accommodation, including rapid testing   

November 1 – full vaccination or negative rapid test result required

We have received clarity from the provincial government regarding our mandatory vaccination policy, which will be fully implemented on November 8. There will be a small change to NAIT's processes starting November 1. 

Starting November 1, in order to be on campus: 

  • you must provide proof through NAIT Alert that you are fully vaccinated against COVID-19, or 
  • you must provide proof of a negative rapid test 

From November 1 – 7 only, NAIT will cover the cost of rapid testing for eligible students and staff. Information on rapid testing will be shared in upcoming communications. 

November 8 – full vaccination or approved accommodation required

Effective November 8, NAIT’s vaccine policy comes into effect. 

This means by November 8, everyone coming to campus must 

  • have an approved or pending accommodation with rapid tests completed within the previous 72 hours each time they are on campus

To meet this requirement to be fully vaccinated by November 8, everyone will need to have received their first dose no later than September 24, and their second dose as soon as possible and no later than October 24.  

Please note, when the vaccine policy comes into effect November 8, rapid testing will only be accepted for those who have approved accommodation or who have submitted their completed medical documentation or other relevant documentation to support their request for an accommodation.

To align with NAIT’s vaccine policy, all contractors and tenants are required to provide signed attestation forms by November 8 declaring that their staff on campus, and visitors of those staff comply with NAIT's  policy. 

December 8 – deadline for staff and winter term students to upload proof of full vaccination

Degree, diploma, certificate and upgrading students who have blended or in-person learning in winter terms must be fully vaccinated and provide proof of vaccination through NAIT Alert by December 8.

Deadline for all staff, regardless of work location, to provide proof of a second vaccine dose or have an approved accommodation. This allows time for NAIT to complete the verification process and to account for the annual winter closure. This requirement applies to all staff regardless of their work location. 

January 2, 2022 – all staff are required to be fully vaccinated or have an approved accommodation

There is a reasonable expectation that if public health measures allow, staff may be required to be on campus for in-person work. This does not mean that staff are being asked to work on campus from January 2. NAIT is responsible for providing a safe and healthy environment for everyone on our campuses, and we know vaccination is the single most effective public heath measure to reduce the spread of COVID-19. 

Requirements for students for winter 2022

Students enrolled in degree, diploma and certificate and upgrading programs for winter 2022 must provide proof of vaccination through NAIT Alert no later than December 8.   

Students enrolled in apprenticeship programs, with the exception those in the Parts Technician program, which is completely online, must be fully vaccinated and provide proof of vaccination through NAIT Alert four weeks prior to the start of their apprenticeship program. 

Students enrolled in continuing education  courses offered in-person at NAIT must be fully vaccinated and provide proof of vaccination through NAIT Alert before the start of their class. If a continuing education student is seeking an accommodation for on-campus attendance, they must have approval from NAIT prior to registration.   

Consequences for non-compliance

View the tabs below for more information on the consequences of not complying with NAIT's vaccination requirement and associated deadlines.

Information for students

Starting November 8, students who need to be on campus for in-person learning need to be fully vaccinated against COVID-19 or have an approved accommodation from NAIT.  If not, a student cannot meet in-person requirements for their studies, and they will be withdrawn from their in-person classes and any co-requisite online courses. They will not be provided with a refund and this withdrawal will be recorded on their academic record.    

Students in exclusively online programs are not required to be fully vaccinated. However, if they need to be on campus for any reason, they will be required to provide proof of vaccination through NAIT Alert or have an approved accommodation from NAIT. 

Information for staff

All employees who are working on campus or who may be required to work on campus this fall must provide proof of vaccination or have an approved accommodation by November 8. 

All employees are required to be fully vaccinated or have an approved accommodation by January 2, 2022. All employees need to upload proof of vaccination to NAIT Alert by December 8. 

Employees who do not meet the vaccination requirements may be placed on an unpaid leave of absence, the length of which will be determined by NAIT. During this absence, employees are not eligible for any pay, benefits or payment from NAIT (e.g., vacation pay or pension). An employee who chooses not to comply with the vaccination requirement and is not approved for accommodation will have their circumstance reviewed at the end of their leave of absence, which may result in the termination of their employment.

How to provide proof of vaccination or negative test result

The green NAIT vaccine QR code, which can be shown or printed from the NAIT Alert app, is the only acceptable form of proof for staff and students. Campus visitors will also be able to show a paper or electronic record from the health provider who administered the vaccine or a government-issued record of their vaccination history. One AT NAIT cards or government-issued identification will be accepted as photo ID. 

If you have initiated a request for an accommodation, you will need to provide a negative test result to come to campus.  

Submitting proof  through the NAIT Alert app

Students and staff must submit proof of vaccination as soon as possible directly through the NAIT Alert app or you can access NAIT Alert through your internet browser. It could take up to 48 hours for your proof of vaccination to be verified. Proof of a negative test result must be uploaded by noon the day before you plan to be on campus or by noon Friday for weekend courses. 

Individuals can use their electronic or paper vaccination records to provide proof of vaccination. In Alberta, official vaccine records are available on MyHealth Records. The collection of proof of vaccination will be carried out in full accordance with all applicable laws and regulations. 

Students and staff should follow these steps to provide proof of vaccination or a negative test result through NAIT Alert:

  • Download the free NAIT Alert app through Google Play or the App store. Alternatively, you can access NAIT Alert through your internet browser
  • Open the NAIT Alert app and select COVID Information > Vaccine Verification 
  • Log in with your NAIT credentials, or create a guest account (if the app does not display a log in page, then you are already logged in) 
  • Select your application option (online or in-person) and follow the instructions. If you require an accommodation, please read the accommodation information.
  • NOTE: Individuals who are both a NAIT student and staff member will have to submit their proof of vaccination or negative test result with both their student AND staff credentials. If you are signed into the NAIT Alert app, you can log out by selecting About / Preferences > Log Out. You will be prompted to sign back in once you select Vaccine Verification. If you are accessing NAIT Alert through your internet browser, you can use Private / Incognito mode to sign in with your alternate credentials.

Once your proof of vaccination or negative test result is verified by NAIT's Vaccine Verification team, you will receive a green vaccine QR code within the NAIT Alert app indicating that you are approved to come to campus.  You are required to show the QR code when asked. The green NAIT vaccine QR code, which can be printed, is the only acceptable form of proof for staff and students. 

If your application for an accommodation is denied, you will be notified  by email and your status will be updated in the NAIT Alert app.

Further directions for proof of vaccination

Please ensure your uploaded proof is of good quality and readable to avoid having to resubmit your proof of vaccination. Once you have completed your submission, you will receive an email confirming we have received your proof of vaccination. You will be able to view the status of your application in the NAIT Alert app.  

You will only need to upload proof that you are fully vaccinated once during the 2021/22 academic year.  

Further directions for negative test result

Negative test results will only be considered valid for 72 hours from the date of the test. In order for your rapid test result to be approved, please ensure your submission includes your first and last name, test date, test result, and the name of the pharmacist or test provider.

Once your test result has expired, your QR code will change to red and you will need to provide another negative test result to return to campus.  If you receive a positive test result, do not upload the result and you will need to follow the steps on the If You are Sick page

Understanding the NAIT vaccine QR code colour 

Students and staff can view the status of their proof of vaccination, proof of negative rapid test or  request for an accommodation in the NAIT Alert app.

Select View My Status from the Vaccine Verification page or the NAIT Alert home screen to access and display your NAIT vaccine QR code. 

Here is what the vaccine QR code colour means: 

  • Green – We have confirmed your vaccination status or proof of negative test result and you are eligible to attend campus. 

  • Red – A red QR code may mean the following depending on your circumstances: 

    • Your proof of vaccination or negative test result is currently being reviewed by NAIT Risk Management Services 

    • We have received your request to initiate the accommodation process. 

    • Your application has been denied. Please follow the guidance provided by email for your next steps.  

Please print your QR code verification from the NAIT Alert website to use as your proof of vaccination if you do not wish to use the app, or for backup proof in case you’re not able to access it through your phone. 

If you have any questions about the verification process, please contact verifications@nait.ca.


Frequently asked questions

How long will NAIT’s vaccination policy be in effect?

Starting November 8, NAIT’s vaccination policy will take effect to support the safety, health and well-being of NAIT community members and help minimize the risk of COVID-19 exposure across our campuses. The vaccination policy will continue through the 2021/22 academic year, at minimum.

NAIT will review the policy regularly, and at least every 6 months, to ensure alignment with public health measures and regulations and that it adequately covers the health and safety risks it is meant to address.   

What will NAIT accept as valid proof of vaccination?

We will accept government- or health care provider-issued proof of vaccination, including but not limited to your Alberta Health immunization record or vaccination documents provided by a pharmacy. 

When submitting your vaccine verification application through NAIT Alert, please ensure your details match your proof of vaccination, and that your proof of vaccination is clear and legible. 

Can I bring my proof of vaccination instead of going through the vaccine verification process?

Everyone coming to NAIT campuses will be required as of November 8 to be able to show proof of full vaccination against COVID-19. 

Starting October, 8, students and staff must submit their proof of vaccination through the NAIT Alert app before they come to campus. It could take up to 48 hours for your proof of vaccination to be verified. 

Visitors are required to show proof of vaccination along with photo ID. Proof may be either 

  • paper or electronic records from the health provider who administered the vaccine 
  • a government-issued record of their vaccination history 

My proof of vaccination is currently being reviewed. Am I allowed to come to campus?

Your proof of vaccination must be verified by NAIT's Vaccine Verification team before you come to campus. It could take up to 48 hours for your proof of vaccination to be verified. 

If you are required to come to campus before your proof of vaccination is verified through NAIT Alert, you can go to CAT260 in the Feltham Centre on Main Campus for in-person verification. Please have appropriate proof of vaccination. 

Is a request for my vaccination confirmation a violation of my privacy?

No. NAIT is subject to the Freedom of Information and Protection of Privacy Act (FOIP) of Alberta. FOIP sets out what personal information NAIT can collect and how it can use and disclose such information. FOIP allows NAIT to collect personal information necessary for its operating programs or activities. 

To implement NAIT’s COVID-19 vaccination policy and procedure, NAIT is permitted to collect COVID-19 vaccination history. NAIT has an obligation to safeguard this sensitive personal information, as we do with all personal information we collect. This information, once collected, can only be shared with employees who require access to the personal information in order to complete their job duties specifically related to NAIT’s COVID-19 vaccination policy and procedure.

Will COVID-19 vaccines be mandatory for NAIT students and staff who work at other third-party sites as part of their programs and/or work?

If a third-party site makes the COVID-19 vaccine mandatory and you do not meet the immunization requirements, your placement may be refused by a site.

Staff should follow NAIT requirements at minimum, and adhere to any additional requirements from the third-party site. For students, your program will work with you to determine if an alternative placement is possible. If it is not, your progression in the program may be impeded. For employees, your work at that site may be impacted.   

If you are a NAIT student who is visiting a third-party site but not coming to campus (ie. taking a single training course through NAIT at a third-party site), you must follow the requirements provided by the site.

Will COVID-19 vaccines be mandatory for NAIT students and staff who work in health-care settings as part of their programs?

On August 31, 2021, AHS announced that all AHS employees, including students in learning settings and work placements, will be required to be fully vaccinated against COVID-19 by October 31. This policy also applies to employees and students at Alberta Precision Labs, Carewest, CapitalCare and Covenant Health, as well as contracted continuing care providers.

Some other clinical sites are requesting proof of student vaccinations as an eligibility requirement for practicum placements and, as a result, choosing not to be vaccinated could impact student progression if the clinical site requires vaccination.

If I am a student working in a health-care setting as part of my program and I receive a COVID-19 vaccine, do I need to provide proof of my vaccination?

Yes. Students working in a health-care setting need to provide their immunization documentation for tracking purposes to Health Services office at immunizations@nait.ca.

Will NAIT accept provincial vaccine QR code?

The provincial vaccine QR code can be provided by staff and students when uploading their proof of vaccination to NAIT Alert and can be shown by visitors to campus. However, in order to understand the full picture of staff and student vaccine compliance, we require staff and students to upload proof of vaccination to NAIT Alert for verification.  

Staff and students who upload the provincial vaccine QR code to NAIT Alert may also be asked to provide their Alberta Health immunization record or vaccination documents provided by a pharmacy in the event we are unable to authenticate the provincial QR code. 

For staff and students, the green vaccine QR code in NAIT Alert is the only acceptable proof of compliance with our vaccine policy. 

Who is verifying proof of vaccination and negative rapid test results?

Proof of vaccination and rapid test results are being verified by NAIT’s vaccine verification team, made up of members from Risk Management Services.