COVID-19 Vaccine


Posted: Mar 24, 2021 1:17 PM   |  Updated: Jan 12, 2022 4:13 PM

Vaccination policy in effect

  • Students coming to NAIT campuses need to be fully vaccinated or have an approved accommodation and have their proof verified through NAIT Alert to receive the green NAIT vaccine QR code.  
  • Effective Jan. 2, 2022, all staff must be fully vaccinated or have an approved accommodation, regardless of work location.
  • Visitors to classrooms, shops or labs must provide proof of full vaccination. Negative rapid test results will be accepted in other locations.
  • Contractors and tenants need to provide signed attestation forms to comply with NAIT's policy.   

On this page, you will find information and links related to: 

NAIT’s vaccine policy 

NAIT is committed to protecting the health and safety of community members, which is why we have introduced vaccine requirements. Vaccination against COVID-19 is the single most effective public heath measure to reduce the spread of COVID-19.

These efforts align with the current provincial public health guidance and help minimize the risk of exposure to COVID-19 on our campuses. 

Read NAIT's vaccine policies and procedures

The following requirements are in effect:  

Students coming to NAIT campuses or properties and all staff, regardless of work location, need to be fully vaccinated or have an approved accommodation.  

  • Proof of vaccination needs to be uploaded to NAIT Alert and reviewed by NAIT’s Vaccine Verification team in advance of coming to campus.  

  • You will receive a green NAIT vaccine QR code in NAIT Alert once your proof has been verified.  

  • The green NAIT vaccine QR code, which can be shown or printed from the NAIT Alert app, is the only acceptable proof for students and staff. Please also be prepared to show photo ID.    

Visitors can show the provincial vaccine QR code or proof of a privately paid COVID-19 PCR or rapid test completed within the previous 72 hours, along with photo ID. Please note, visitors to learning spaces, including Ernest’s and the Retail Meat Store, must be fully vaccinated; proof of a negative test result will not be accepted as an alternative in these locations.  

Contractors and tenants are required to provide signed attestation forms declaring that their staff, and visitors of those staff, comply with NAIT's policy to be on campus.  

What it means to be fully vaccinated 

Campus community members are considered fully vaccinated once they have 

  • proof of having received two doses of a  World Health Organization approved COVID-19 vaccine in a two-dose vaccine series or one dose in a one-dose vaccine series; and 
  • had 14 days elapse since the date on which the person received the second dose of the World Health Organization approved COVID-19 vaccine of a two-dose series or one dose of the vaccine in a one-dose vaccine series. 

While booster shots are not currently required under NAIT’s vaccination policy, we strongly encourage members of the NAIT community to receive their booster as soon as they are eligible. 

You can visit the Government of Alberta’s vaccine page for more information about the safety and effectiveness of COVID-19 vaccines and to book an appointment. 

Upcoming deadlines

View the tabs below for more information on each vaccination requirement and deadline. 

January 2, 2022 – all staff are required to be fully vaccinated or have an approved accommodation

NAIT is moving towards a distributed work model in 2022. This means staff will be working on campus, or from home, or a combination of both.

April 13 – deadline for spring term students to upload proof of full vaccination

Degree, diploma, certificate and upgrading students who have blended or in-person learning in spring term must be fully vaccinated and provide proof of vaccination through NAIT Alert by April 13. Students accepted into a program after April 13 must upload their proof of vaccination within 2 business days of acceptance or by term start, whichever comes first. You will only need to upload proof that you are fully vaccinated once during the 2021/22 academic year.  

Proof of vaccination deadlines for apprentices

Students enrolled in apprenticeship programs, with the exception those in the Parts Technician program, which is completely online, must be fully vaccinated and provide proof of vaccination through NAIT Alert 4 weeks prior to the start of their apprenticeship program.

If a student enrols in an apprenticeship program less than 4 weeks before the start of classes, they must provide proof of vaccination through NAIT Alert  within 2 business days after they  enrol.

Proof of vaccination deadlines for continuing education students

Students enrolled in continuing education courses offered in-person at NAIT must be fully vaccinated and provide proof of vaccination through NAIT Alert 24 hours before the start of their class.  

Continuing education students attending on-campus classes starting between January 3 - 8, 2022 are required to upload proof of vaccination by December 20, 2021.

Accommodation request deadlines for upcoming terms 

All students in degree, diploma, certificate and apprenticeship programs with a start date after March 5, 2022, must submit their accommodation request at least 4 months in advance of their program start date.    

If a continuing education student is seeking an accommodation for on-campus attendance, they must have approval from NAIT prior to registration.  

Consequences for non-compliance

View the tabs below for more information on the consequences of not complying with NAIT's vaccination requirement and associated deadlines.

Information for students

Students who need to be on campus for in-person learning need to be fully vaccinated against COVID-19 or have an approved accommodation from NAIT.  If not, a student cannot meet in-person requirements for their studies.  

Students who are not fully vaccinated or do not have an approved accommodation by the deadlines set out in the procedure will 

  • be withdrawn from their program, if the program delivery is blended or in-person, or  

  • be withdrawn from courses with in-person requirements if the program offers online delivery, or 

  • have their application cancelled, if admitted to a program with in-person requirements. 

Students who are withdrawn are eligible for a refund as per the timelines in our refund policy.  

Students in exclusively online programs are not required to be fully vaccinated. However, if they need to be on campus for any reason, they will be required to provide proof of vaccination through NAIT Alert or have an approved accommodation from NAIT.  

Information for staff

All employees are required to be fully vaccinated or have an approved accommodation by January 2, 2022. 

Employees who do not meet the vaccination requirements may be placed on an unpaid leave of absence, the length of which will be determined by NAIT. During this absence, employees are not eligible for any pay, benefits or payment from NAIT (e.g., vacation pay or pension). An employee who chooses not to comply with the vaccination requirement and is not approved for accommodation will have their circumstance reviewed at the end of their leave of absence, which may result in the termination of their employment.

How to provide proof of vaccination

The green NAIT vaccine QR code, which can be shown or printed from the NAIT Alert app, is the only acceptable form of proof for staff and students. Campus visitors are required to show their provincial QR code. One AT NAIT cards or government-issued identification will be accepted as photo ID. 

If you are in Canada, you are required to upload your provincial COVID QR code, as this is currently the only acceptable proof of vaccination. If you are outside of Canada, provide proof with your name, vaccination dates and types and where the vaccines were administered. Please ensure the information you provide is clear and legible.

If you have initiated a request for an accommodation, you will need to provide a negative test result to come to campus.  

Submitting proof  through the NAIT Alert app

Students and staff must submit proof of vaccination  directly through the NAIT Alert app or you can access NAIT Alert through your internet browser

The collection of proof of vaccination will be carried out in full accordance with all applicable laws and regulations. 

Students and staff should follow these steps to provide proof of vaccination through NAIT Alert:

  • Download the free NAIT Alert app through Google Play or the App store. Alternatively, you can access NAIT Alert through your internet browser
  • Open the NAIT Alert app and select COVID Information > Vaccine Verification 
  • Log in with your NAIT username (ex: username@nait.ca, or click here if you forget your username)
  • Select your application option (online or in-person) and follow the instructions. If you require an accommodation, please read the accommodation information.
  • NOTE: Individuals who are both a NAIT student and staff member will have to submit their proof of vaccination with both their student AND staff credentials. If you are signed into the NAIT Alert app, you can log out by selecting About / Preferences > Log Out. You will be prompted to sign back in once you select Vaccine Verification. If you are accessing NAIT Alert through your internet browser, you can use Private / Incognito mode to sign in with your alternate credentials.

Once your proof of vaccination is verified by NAIT's Vaccine Verification team, you will receive a green vaccine QR code within the NAIT Alert app indicating that you are approved to come to campus.  You are required to show the QR code when asked. The green NAIT vaccine QR code, which can be printed, is the only acceptable form of proof for staff and students. 

Further directions for proof of vaccination

Please ensure your uploaded proof is of good quality and readable to avoid having to resubmit your proof of vaccination. Once you have completed your submission, you will receive an email confirming we have received your proof of vaccination. You will be able to view the status of your application in the NAIT Alert app.  

You will only need to upload proof that you are fully vaccinated once during the 2021/22 academic year.  

Directions for negative test result

Rapid test results will only be accepted as part of your compliance with an approved accommodation. You can submit your rapid test result using the same steps listed above for submitting vaccination proof. 

In order for your rapid test result to be approved, please ensure your submission includes your first and last name, test date, test result, and the name of the pharmacist or test provider.

Please note that  COVID-19 rapid self-tests, including those recently issued by the Government of Alberta, will not be accepted as proof for people with an approved  accommodation or for visitors attending campus.

Once your test result has expired, your QR code will change to red and you will need to provide another negative test result to return to campus.  If you receive a positive test result, do not upload the result and you will need to follow the steps on the If You are Sick page

Understanding the NAIT vaccine QR code colour 

Students and staff can view the status of their proof of vaccination or proof of negative rapid test in the NAIT Alert app.

Select View My Status from the Vaccine Verification page or the NAIT Alert home screen to access and display your NAIT vaccine QR code. 

Here is what the vaccine QR code colour means: 

  • Green – We have confirmed your vaccination status or for those with an accommodation, proof of a negative test result and you are eligible to attend campus. 

  • Red – A red QR code may mean the following depending on your circumstances: 

    • Your proof of vaccination or negative test result is currently being reviewed by NAIT's Vaccine Verification team. 

    • Your application has been denied. Please follow the guidance provided by email for your next steps.  

Please print your QR code verification from the NAIT Alert website to use as your proof of vaccination if you do not wish to use the app, or for backup proof in case you’re not able to access it through your phone. 

If you have any questions about the verification process, please contact verifications@nait.ca.


Frequently asked questions

How long will NAIT’s vaccination policy be in effect?

NAIT’s vaccination policy is in effect to support the safety, health and well-being of NAIT community members and help minimize the risk of COVID-19 exposure across our campuses. The vaccination policy will continue through the 2021/22 academic year, at minimum.

NAIT will review the policy regularly, and at least every 6 months, to ensure alignment with public health measures and regulations and that it adequately covers the health and safety risks it is meant to address.   

What will NAIT accept as valid proof of vaccination?

Albertans are required to upload their AB COVID QR code as proof of vaccination, as this is currently the only acceptable proof of vaccination in Alberta. Non-Albertans can submit proof with their name, vaccination dates and types and where the vaccine was administered.

When submitting your vaccine verification application through NAIT Alert, please ensure your details match your proof of vaccination, and that your proof of vaccination is clear and legible. 

Can I bring my proof of vaccination instead of going through the vaccine verification process?

Students and staff must submit their proof of vaccination through the NAIT Alert app and receive a green NAIT vaccine QR code before they come to campus. 

While on campus, visitors can show the provincial vaccine QR code or proof of a privately paid COVID-19 PCR or rapid test completed within the previous 72 hours, along with photo ID. Please note, visitors to learning spaces, including Ernest’s and the Retail Meat Store, must be fully vaccinated; proof of a negative test result will not be accepted as an alternative in these locations.  

My proof of vaccination is currently being reviewed. Am I allowed to come to campus?

Your proof of vaccination must be verified by NAIT's Vaccine Verification team and you must receive a green NAIT vaccine QR code before you come to campus. 

If you are required to come to campus before your proof of vaccination is verified through NAIT Alert, you can go to CAT260 in the Feltham Centre on Main Campus for in-person verification. Please have appropriate proof of vaccination. 

Why was my proof of vaccination denied?

There are several possible reasons why your proof of vaccination was denied. Some of the reasons include:

  • Technical issue – There was a technical issue with verifying your QR code. You can book an appointment through the NAIT Alert app to verify your proof of vaccination in person in CAT260 on Main Campus.
  • Insufficient evidence – We did not receive sufficient proof of vaccination. If you are in Canada, you are required to upload your provincial COVID QR code.  If you are outside of Canada, provide proof with your name, vaccination dates and types and where the vaccines were administered. Please ensure the information you provide is clear and legible.
  • Single dose only – Your proof of vaccination indicates you only received one dose of a two-dose COVID-19 vaccine. Please resubmit your proof of vaccination when you have received both doses.

Please refer to the NAIT Alert app or the email you received when your submission was denied for the reason your proof of vaccination was denied.

Is a request for my vaccination confirmation a violation of my privacy?

No. NAIT is subject to the Freedom of Information and Protection of Privacy Act (FOIP) of Alberta. FOIP sets out what personal information NAIT can collect and how it can use and disclose such information. FOIP allows NAIT to collect personal information necessary for its operating programs or activities. 

To implement NAIT’s COVID-19 vaccination policy and procedure, NAIT is permitted to collect COVID-19 vaccination history. NAIT has an obligation to safeguard this sensitive personal information, as we do with all personal information we collect. This information, once collected, can only be shared with employees who require access to the personal information in order to complete their job duties specifically related to NAIT’s COVID-19 vaccination policy and procedure.

Will COVID-19 vaccines be mandatory for NAIT students and staff who work at other third-party sites as part of their programs and/or work?

If a third-party site makes the COVID-19 vaccine mandatory and you do not meet the immunization requirements, your placement may be refused by a site.

Staff should follow NAIT requirements at minimum, and adhere to any additional requirements from the third-party site. For students, your program will work with you to determine if an alternative placement is possible. If it is not, your progression in the program may be impeded. For employees, your work at that site may be impacted.   

If you are a NAIT student who is visiting a third-party site but not coming to campus (ie. taking a single training course through NAIT at a third-party site), you must follow the requirements provided by the site.

Will COVID-19 vaccines be mandatory for NAIT students and staff who work in health-care settings as part of their programs?

On August 31, 2021, AHS announced that all AHS employees, including students in learning settings and work placements, will be required to be fully vaccinated against COVID-19 by October 31. This policy also applies to employees and students at Alberta Precision Labs, Carewest, CapitalCare and Covenant Health, as well as contracted continuing care providers.

Some other clinical sites are requesting proof of student vaccinations as an eligibility requirement for practicum placements and, as a result, choosing not to be vaccinated could impact student progression if the clinical site requires vaccination.

If I am a student working in a health-care setting as part of my program and I receive a COVID-19 vaccine, do I need to provide proof of my vaccination?

Yes. Students working in a health-care setting need to provide their immunization documentation for tracking purposes to Health Services office at immunizations@nait.ca.

Who is verifying proof of vaccination and negative rapid test results?

Proof of vaccination and rapid test results are being verified by NAIT’s vaccine verification team, made up of members from Risk Management Services. 

My name on my medical documents is not the same as the name in my NAIT profile. Will my proof be accepted?

If your name on your medical documents does not match the name in your NAIT profile, your proof of vaccination will be denied. You will need to follow up with the Records and Transfer Office, which can provide confirmation of your information to the Verifications Office. Please refer to the email you received when your submission was denied for contact information.